Act as the point of contact among executives, board members, staff, clients and other external partners

Manage information flow in a timely and accurate manner

Manage executives’ calendars and set up meetings

Make travel and accommodation arrangements for staff and scholars in program

Prepare powerpoint presentation decks/flyers

Plan work meetings virtual and in-person

Rack daily expenses and prepare weekly, monthly or quarterly reports

Oversee file management on drive, and filing systems

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Perform research in wine business and wine education

Work experience as an Executive Assistant, Personal Assistant or similar role

2 years experience in an assistant or admin role to a high level executive

Excellent MS Office knowledge, MAC, Calendly, and G Suite systems

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Managing phone systems

Excellent letter writing skills, may be asked to help prep presentations

Excellent verbal and written communications skills

Discretion and confidentiality

High School degree

High functioning self starter that completes task

Familar with project management tools to track work progress